Spell Checking in Outlook

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	Spell Checking in Outlook

Solution
WORD as E-MAIL EDITOR
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If you're using Word as your Editor then emails will be checked for spelling as you type.

To enable Word as your editor*, Open Outlook and click on Tools | Options
Select the Mail Format tab
Tick the box, 'Use Micorsoft Office Word to edit email messages'
Click 'Apply and 'OK'
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SPELL CHECK
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To change the spelling options, Open Outlook and click on Tools | Options
Select the 'Spelling' tab
There are various options here to choose from.
The 2nd box down - 'Always check spelling before sending' will scan the email for spelling mistakes and is usually ticked if you do not use Word as your email editor.
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AUTOCORRECT
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Open Outlook
Click on Tools | Options and choose the 'Spellings' tab
Click on the 'AutoCorrect Options...' button in the middle of the screen
You are presented with two text fields called 'Replace:' & 'With:'

Here's a few examples of what you could enter:
Replace: Staurt --> With: Stuart
Repalce: stuart --> With: Stuart
Replace: vat! --> With: 012876543 (your company VAT number)
Replace: reg! --> With: 1234567 (your company registration number)
Replace: tel! --> With: 12345 (Your Telephone Number)

You get the idea. :)
nb: I've just added a '!' to the 'Replace:' field text but you could use any text/symbol/letter you like.

Have a scroll though the list to see the sort of things Microsoft already include.
You could add frequently used phrases, addresses, names, product names, staff names etc........

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Please let us know if you found this article useful or if there are any errors or it's difficult to understand.

Thanks

*Note: Using Word as your email editor uses more memory and can be quite slow.

Article Details

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Created On:

12 May 2007 01:04 PM